Guides Reviews

Why use a Desktop Copy Holder & Best Document Holder Review

For this article we reviewed several different desktop copy holders suitable for a variety of purposes and situations. The first part of the article explains the different types of copy holders, and the latter part goes on to review the various holders.
If you just want to quickly know what the best document holder is, then we found that most people preferred the wooden document holder due to its high quality, sturdiness and ability to support even heavy textbooks. If you want to know more about it you can check out what past buyers are saying here.

Part 1: Best Document Holder Review

Wooden document holder

A wooden document holder is great for people who want the document holder to hold entire books, rather than just a few pages of paper. The front arms help hold the book open and in place. The back can be adjusted to fit different viewing angles. This document holder comes in several different sizes, where the larger ones are great for holding extremely heavy text books, such as medical and engineering ones.

Pros: sturdy, can hold entire books easily, looks nice
Cons: slightly bulky

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Easel Document Holder

This Easel Document Holder is pretty no-nonsense. The clip on top holds the papers in place and the slide bar helps you keep track of your place in the text. The bracket in the back with the feet can be folded in, making it easy to store or bring it with you when you’re on the go. On the right hand side there is a holder for a pen or a pencil, which is a convenient touch.

Pros: Cheap, does what it’s supposed to without much fuss, nice and unobtrusive
Cons: The quality is good for the price  – This can both be a pro and a con, depending.

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Rolodex Mesh Document Holder

The Rolodex mesh document holder looks nice in any office setting. The magnets work very well as long as you don’t add too many papers – if you’re trying to make an entire compendium of notes to it, chances are the magnets won’t be strong enough. However it works extremely well for its intended purpose. Further more, the quality is very good – the material of this document holder is plastic coated metal.

Pros: Sturdy, looks nice, convenient use of magnets, good quality
Cons: Can’t be folded – impractical, can’t hold a lot

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Desktop Document Clip holder
clip-desktop-copy-holderThis document clip holder is great for saving yourself from neck pain when you need to reference pieces of text while simultaneously using the computer. It’s mounted on your desktop monitor using an adhesive that comes with the clip. This adhesive doesn’t leave residue when you remove it. Because this type of document clip is mounted at the same level as your screen, it allows you to sit up straight and doesn’t cause neck and shoulder pain.

Pros: Small and light-weight, good quality, helps you sit up straight
Cons: Not portable, the piece that sticks to your monitor is large

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Part 2: What is a Desktop Copy Holder

A desktop copy holder is a stand that enables you to stand documents and textbooks upright instead of having them lie flat on the table. A document holder thus allows you to view your documents at a straight-on angle which so you don’t have to bend your neck and back, which might over time lead to neck-strain and general back pain.

Desktop copy holders are ideal for people who need to be able to view more than one document at a time, such as when you are studying or doing research, where you often need to reference a lot of different documents at the same time. Because the desktop copy holder allows the paper to stand upright rather than lie flat on the table, it’s much easier to quickly glance across and find the information you’re looking for.

Why Use a Desktop Copy Holder

1) Having to look down at your paper, then up at your screen repeatedly is annoying, slows you down and makes you constantly lose your place in the text!

2) Turning your head downwards to look at your document is bad for your back and neck. Over time it can lead to strain, fatigue, discomfort and headaches.

By using a desktop copy holder you eliminate both of these scenarios. Because the document is placed close to the active area of your screen, whether it be below or next to it, you can keep track of both computer and document easily and comfortably, without constantly getting interrupted.

Different Types of desktop copy holders

Standing Easel Desktop Copy Holder

standing-easel-desktop-copy-holderThis type of desktop copy holder is the most common. It accommodates several sheets of paper (exact amount varies a lot depending on the make and model). Often easel copy holders come with a slide bar, which helps you find your place in the text easily.

Freestanding (Mesh) Copy Holder

This type of desktop copy holder generally doesn’t hold the papers in place – instead the back is slanted slightly backwards and the papers stay in place just by leaning against it. Some models come with magnets that can be used to secure documents in place so they don’t slip all over the place.

Desktop Document Clip Copy holder

This type of copy holder is the kind that you mount on your monitor. The arm and clip hovers over your desk and you can add the papers you need to reference easily. This copy holder is good for people who only need to use it while also using the computer. Further more, because you attach it to your monitor yourself, you can place it exactly at your eye level, to make it as comfortable as possible for yourself.

Portability and Material


Portability: Do you need to bring your desktop copy holder with you to class/work/the library, then a foldable model might be preferable. As document holders usually slant backwards, trying to transport a non-foldable copy holder is usually awkward and bothersome, because the triangular shape makes it hard to fit into a bag and other narrow spaces. Instead, consider a model that can be folded flat, making it easy to slip into a backpack when you’re on the go.plastic-standing-easel-desktop-copy-holderPlastic desktop copy holders: Good for general use. These can usually be folded flat, which makes it easy to bring them around with you, if you need to use them in different locations. Because they’re made of plastic they usually weigh less than the other two materials, which, again, is beneficial when it comes to transport. One thing to keep in mind is that some plastic copy holders are extremely flimsy – be sure to read reviews on the model you’re getting before making the final purchase as quality vary greatly.metal-mesh-desktop-copy-holderMetal desktop copy holder: Come in a variety of different styles. Metal desktop copy holders are generally heavier than their plastic counter part, especially the ones that are solid as opposed to mesh. This might or might not be a benefit, depending on what you’re looking for. Some metal desktop holders aren’t foldable which can make it impractical when it comes to storage.wood-standing-desktop-copy-holderWood desktop copy holders: Wood desktop copy holders can be heavy, but these are also among the sturdiest of the bunch. They generally accommodate both paper as well as books, which the above models usually don’t (due to the weight). Wooden desktop copy holders generally work great for both text books and ipads – they hold up over time and don’t fall over.

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