Reviews

Organizing your filing cabinet with decorative hanging file folders

best decorative hanging file folder
In this review we will cover a variety of decorative hanging file folders.
If you don't have time to read this entire post, then let us make it fast for you - the majority of the buyers fell in love with the Pendaflex Essentials hanging file folders due to the sturdy quality and wide variety of colors. You can check out what customers are saying about this product here.

Quick Intro

In this review we are going to cover 5 different decorative hanging file folders. We'll also talk about how to organize using hanging file folders.

Smead Hanging File Folders

colorful hanging file folders

Best Colorful Hanging File Folders: SMEAD HANGING FILE FOLDERS, 1/5-CUT TAB, LETTER SIZE, ASSORTED PRIMARY COLORS (64059)
First up we have these colorful hanging file folders from Smead. The package contains 25 folders, in the colors you see in the picture (red, yellow, orange, green and blue) - with 5 folders in each color.
These folders are good and sturdy, and the rod tips are coated which makes the folders glide easily, when you need to get to the ones towards the back of your filing cabinet.

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Smead Assorted Color File Folder

assorted color hanging file folders

Best Hanging File Folders in Assorted Colors: Smead Hanging File Folder with Tab, 1/5-Cut Adjustable Tab, Assorted Jewel Tone Colors

These hanging file folders are essentially the same as the ones above, except for one thing - the color. While the ones above are bright, primary colors, the ones you get in this pack are more muted, which is great if you’re going for a more subdued look, inside your filing cabinet.

They can, of course, also be paired with the ones above, in case you need more different colors than the 5 that are in the box.

As above, this box contains 25 hanging file folders in 5 different colors, with 5 folders for each color.

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Smead Hanging File Folder with Tab, 1/5-Cut Adjustable Tab, Single Color

Best Expandable Hanging File Folders: Smead Hanging File Folder with Tab, 1/5-Cut Adjustable Tab, Single Color

If you aren’t into the whole multi-color file organization thing, then these single color hanging file folders might be more your style. Each package contains 25 folders in the same color.

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Pendaflex Essentials Hanging Folders

decorative hanging file folders

Best Decorative Hanging File Folders: Pendaflex Essentials Hanging Folders, box of 25
These bright folders from Pendaflex come in a variety of colors, so you can put together your own set, exactly how you like it.
Each box comes with a total of 25 folders in the same color, UNLESS you pick the assorted colors set, in which case you’ll get either 3 or 4 different colors, depending on the set.
These hanging file folders are sturdy and glide smoothly on the rail.
There are 5 different positions for the tab, which makes it easy to organize them in a way where you can all the tabs at the same time, and get a good overview that way.

Please check Amazon if you want to see all the other colors that these folders come in.

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Pendaflex 421013PIN Interior File Folders

pendaflex interior file folders

Best Interior File Folders: Pendaflex 421013PIN Interior File Folders
These interior file folders go together with the ones from Pendaflex mentioned above. They’re great if you want to divide up your folders for multiple items, instead of using a separate folder for each item.

As with the ones above, these also come in a multitude of different colors, so you can match your interior file folders to the external ones OR pick a different color if you want to spice things up a bit.

Please check Amazon to see the other colors.

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How to Organize using Hanging File Folders

In a previous post I mentioned the benefits of using a filing system in your home office. Well, now the time has come to pick the folders you’re going to use, with emphasis on picking the most decorative hanging file folders, which both look great, but will also stand up to the test of time.

Why use decorative hanging file folders as opposed to the boring old-school kind?

One (albeit slightly subjective) reason is that colorful folders are pretty and help liven up the space. Your filing cabinet is probably going to be kind of dark inside, and using colorful file folders will help make the space more welcoming and inviting. I know this sounds kind of silly - after all we’re talking about folded pieces of cardboard here, but I kid you not, picking file folders in a color that you personally like, will make you want to file away stuff more often.

This is especially important in the beginning, when you’re still in the early stages of forming the habit of filing.

That being said, I don’t advice just picking a bunch of random hanging file folders in assorted colors, just because you read it online. Pick something you like. If you prefer the traditional green ones, by all means go for those. Beauty lies in the eyes and the beholder, even if we’re just talking about cardboard folders - if seeing the standard green file folders every time you open your filing cabinet makes you feel like you’re running a real office, pick those.
Should I go for one color or several colors?

It depends. Pick what makes the most sense logistically. If your filing cabinet contains a lot of folders - or you expect to accumulate a lot of folders over time, picking a set of hanging file folders in assorted colors will help keep your filing cabinet more organized over time.

Why? How?

Because you’re running a small home office, it makes sense to store most papers in your filing cabinet. Over time, I’m sure some personal documents will make their way into the collection as well, especially when it comes to areas where there’s a sort of overlap, like when deducting expenses from the business use of your home.

That’s where the idea using colorful, decorative hanging file folders comes into play. The way it works is simple - each color represents a different area of expenses.

Say you go with folders in 5 different colors, red, green, blue, yellow and black. Each color represents a different area, for example:
red - Bank Statements
green - Unpaid Bills
blue - Paid Bills
yellow - Individual Client Files

black - junk that you don’t know where else to store, stuff like old love letters and an especially nice drawing of your cat that you did, while talking to a potential client on the phone.

Because you’ll obviously have more than one folder in each color, you can sort them as you like, for instance, using one folder per month for the monthly bank statements, and them filing them all away in their own binder at the end of the year, which clears up the folders for use in the new year -or- one folder per active client etc.

One of the benefits of most hanging file folders, is the fact that the bottom is adjustable/expandable, which makes it easy to accommodate situations like when certain client requires a lot more paperwork than average and so on.

I’ve seen these interior file folders that go inside the hanging folders. Should I get those too?

That’s up to you. They certainly help keep things organized, but you might not need that much room for ‘categorization’. Consider whether or not your really need to further sub-divide your file folders, before pulling the trigger.
In cases like the one outlined below, using one or more interior file folders to keep your documents separate, would be a great idea:

Veterinary documents for a person with a lot of pets.

Main hanging folder: Cats
Interior folder 1: Vet Papers for Cat A
Interior folder 2: Vet Papers for Cat B
Interior folder 3: Vet Papers for Cat C

Main hanging folder: Dogs
Interior folder 1: Vet Papers for Dog A
Interior folder 2: Vet Papers for Dog B

Main hanging folder: Rabbits
Interior folder 1: Vet Papers for Rabbit A
Interior folder 2: Vet Papers for Rabbit B
Interior folder 3: Vet Papers for Rabbit C
Interior folder 4: Vet Papers for Rabbit D

Or for a person managing several tenants

Main hanging folder: Johnson Family
Interior folder 1: Rent Related
Interior folder 2: General Maintenance Related
Interior folder 3: Appliance Related

Main hanging folder: Smith Family
Interior folder 1: Rent Related
Interior folder 2: General Maintenance Related
Interior folder 3: Appliance Related
Interior folder 4: Problem and Complaint Related

...You Get the picture.

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